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Executive Assistant

£40000 - £42000 per annum

Managing this role

Gemma Eggleton

Principal Consultant 020 7759 7959

Gemma is a dedicated business support consultant with 13 years’ experience in temporary and permanent recruitment.  

For the majority of her recruitment career Gemma has specialised in the legal market and her expertise lies within recruiting legal business support staff for law firms in London, from boutique practices to the UK’s top 200. 

Gemma continuously strives to achieve the best outcomes for her candidates and clients and prides herself on her proactive nature and honest approach.




Our client, a top London law firm is looking to recruit an EA to support a Head of Department for an award winning team on a permanent basis.

Duties will include:

  • Act as a professional and client service focused ambassador for partners
  • Take full ownership of diaries, proactively managing all appointments, meetings and related logistics
  • Proactively manage diary conflicts and take appropriate action on queries or clashes
  • Manage inboxes responding to emails on their behalf, drafting emails appropriately, forwarding any client critical emails to other fee earners and secretaries
  • Demonstrate commercial and financial management understanding, handling complex compliance and billing matters
  • Take full ownership of tasks and manage workload against deadlines and business needs
  • Coordinate the billing process on behalf of the partners, proactively organising WIP and other financial management meetings
  • Take ownership of financial and matter management processes for the team
  • Arrange regular catch ups with each partner to review their diary and commitments
  • Attend meetings and take minutes if required
  • Proactively coordinate BD activities, organisation of events, seminars and conferences
  • Arrange travel requirements, manage all arrangements from start to finish (including journey details, accommodation, visa requirements, currency)
  • Work closely with the Secretarial Team Leader, be seen as a change agent and show a willingness and confidence to make suggestions for change where appropriate
  • Build strong relationships internally and externally

This is a full time role, Monday - Friday, 9:30am - 5:30pm

If you're looking for an opportunity within a busy and highly respected law firm please contact Birchrose Associates to apply for this position.

Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

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