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Client Administrator Team Leader

CATL/GML_1614012032
£28000 - £32500 per annum

Managing this role

Gemma Eggleton

Principal Consultant 020 7759 7959

Gemma is a dedicated business support consultant with 13 years’ experience in temporary and permanent recruitment.  

For the majority of her recruitment career Gemma has specialised in the legal market and her expertise lies within recruiting legal business support staff for law firms in London, from boutique practices to the UK’s top 200. 

Gemma continuously strives to achieve the best outcomes for her candidates and clients and prides herself on her proactive nature and honest approach.

Our client, a top London law firm is looking to recruit a Client Administrator Team Leader on a permanent basis.

The Client Administrator Team Leader is to lead and be part of a central team of Client Administrators who are responsible for processing the firm's required compliance and billing administration on client matters. This position will report to the Secretarial Services Manager.

Duties include:

  • Completing the CIM in Prescient including gathering initial documents according to the Compliance Team's guidance documents
  • Liaising with the Compliance Team and fee earning team to complete the process
  • Sending a conflict check email to the designated distribution group
  • Ensuring that the results are reviewed by the matter Associate
  • Saving subsequent correspondence to the matter file
  • Running the narratives from the system and giving to the Executive Assistant
  • Attending internal meetings with the Executive Assistant
  • Printing WIP reports and billing guides for the team
  • Closing relevant files from the WIP list
  • Liaising with the billing team, producing the relevant documentation and reports, prompting fee earners to complete all necessary paperwork
  • Preparing and assisting with client communication
  • Printing billing letters, getting partner signature, scanning to the file and posting the bill, marking as 'sent' on Prescient
  • Preparing file closure forms
  • Running the narratives from the system and giving to the Executive Assistant
  • Attending internal meetings with the Executive Assistant
  • Printing WIP reports and billing guides for the team
  • Closing relevant files from the WIP list
  • Liaising with the billing team, producing the relevant documentation and reports, prompting fee earners to complete all necessary paperwork
  • Preparing and assisting with client communication
  • Printing billing letters, getting partner signature, scanning to the file and posting the bill, marking as 'sent' on Prescient
  • Preparing file closure forms

This is a full time role, Monday - Friday, 9:30am -5:30pm.

If you're looking for an opportunity within a busy and highly respected law firm please contact Birchrose Associates to apply for this position.

Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

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