Legal Secretary


Managing this role

Gemma Eggleton

Principal Consultant 020 7759 7959

Gemma is a dedicated business support consultant with 13 years’ experience in temporary and permanent recruitment.  

For the majority of her recruitment career Gemma has specialised in the legal market and her expertise lies within recruiting legal business support staff for law firms in London, from boutique practices to the UK’s top 200. 

Gemma continuously strives to achieve the best outcomes for her candidates and clients and prides herself on her proactive nature and honest approach.

Legal Secretary - Patent

London - City


Our client, a top tier firm within Patent is seeking a Legal Secretary to join their busy and highly successful team.

Duties will include:

  • Assist in managing fee earner mailboxes
  • Regular review of deadline status, printing reports, updating workflows and holding reminder review meetings
  • Produce correspondence, specifications, text and other written material from rough drafts, corrected copies, voice recordings, dictation or previous versions
  • Maintain electronic case files, workflows and databases
  • Prepare and file official responses, request extensions as required by the fee earner and update changes to deadlines
  • Compose routine and non-routine correspondence for fee earner review
  • Ensure all associated disbursements and service charges are properly recorded in the billing management system, and fee sheets are passed onto Finance for reconciliation
  • Assist with monthly review of fee earner WIP report
  • Carry out any general administrative duties as required including filing, copying, scanning, room/restaurant booking, phone answering

This is a full time role, Monday - Friday

Desirable experience:

  • Intellectual Property experience
  • Billing experience

Vacancy highlights

  • Flexible working hours and hybrid working

If you're looking for an opportunity with a top tier law firm please contact Birchrose Associates to apply for this position.

Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.