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Client Administrators

  • £22000 - £27000 per annum
Client Administrators Top 80 Law Firm - London £22,000 - £27,000Our client, a Top 80 law firm in London, is seeking Client Administrators to join their central team, responsible for processing the firm's compliance and billing administration on client matters. The successful candidates will be responsible for managing the Client Inception Module, liaising with Executive Assistants, Legal Secretaries and Fee Earners, by ensuring all activities and duties adhere to risk and compliance requirements, including:Complete the CIM in Prescient including gathering initial documents according to the Compliance Team's guidance documents; andLiaise with the Compliance Team and fee earning team to complete the processRun conflict checks in Prescient, including sending a conflict check email to the designated distribution group and ensuring that the results are reviewed by the matter AssociateSupport on case-related work and complete tasks for matters/files e.g. engagement letters and maintain client data Produce first draft engagement letters and liaise with the matter Associate to ensure the letter is completed, signed and sent to the clientBe responsible for processing bills, including running the narratives from the system and giving them to the Executive AssistantLiaise with the billing team, produce the relevant documentation and reports and prompt Fee Earners to complete all necessary paperworkPrepare and assist with client communication, print billing letters, get Partner sign offBe part of any change programme as and when related billing processes changeLiaise with relevant departments regarding billing, following up bills as necessary, KYC, file opening and paymentsRequired experience:Typing speed of 50 wpm with a high level of accuracy A good understanding of the Microsoft suite, legal systems and processes (billing, CIM) To apply for this position please contact Birchrose Associates today. Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

Client Administrators

  • £22000 - £27000 per annum
Client Administrators Top 80 Law Firm - London £22,000 - £27,000Our client, a Top 80 law firm in London, is seeking Client Administrators to join their central team, responsible for processing the firm's compliance and billing administration on client matters. The successful candidates will be responsible for managing the Client Inception Module, liaising with Executive Assistants, Legal Secretaries and Fee Earners, by ensuring all activities and duties adhere to risk and compliance requirements, including:Complete the CIM in Prescient including gathering initial documents according to the Compliance Team's guidance documents; andLiaise with the Compliance Team and fee earning team to complete the processRun conflict checks in Prescient, including sending a conflict check email to the designated distribution group and ensuring that the results are reviewed by the matter AssociateSupport on case-related work and complete tasks for matters/files e.g. engagement letters and maintain client data Produce first draft engagement letters and liaise with the matter Associate to ensure the letter is completed, signed and sent to the clientBe responsible for processing bills, including running the narratives from the system and giving them to the Executive AssistantLiaise with the billing team, produce the relevant documentation and reports and prompt Fee Earners to complete all necessary paperworkPrepare and assist with client communication, print billing letters, get Partner sign offBe part of any change programme as and when related billing processes changeLiaise with relevant departments regarding billing, following up bills as necessary, KYC, file opening and paymentsRequired experience:Typing speed of 50 wpm with a high level of accuracy A good understanding of the Microsoft suite, legal systems and processes (billing, CIM) To apply for this position please contact Birchrose Associates today. Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

Legal Secretary

  • Up to £47000 per annum
Legal Secretary - Commercial Real EstateLondon - Cityc.£47,000pa Our client, a leading US law firm with an office based in the City is seeking a Legal Secretary to join their Commercial Real Estate team on a permanent basis. This is a busy role and the successful candidate will be working alongside another secretary supporting a team of 8.Duties will include:Producing correspondence, legal document, memos and other written materialsCreating and amend lengthy legal documentsMaintaining client and fee-earner files, letters, and memosCoordinating with fee earners on a continual basis to prioritise work to ensure timely turn around and effective use of time to meet deadlinesArranging appointments and complex travel arrangements and maintains fee-earners' calendarsMaintaining time recordsProviding telephone coverage, route calls, takes messages; places outgoing local and long distance calls as requestedPreparing and securing proper approvals required for all accounting forms, petty cash, entertainment, trip accounts, etc.Arranging and scheduling meetingsAssisting fee-earners preparing billing records, letters and statements to clients.Corresponding with clients re status of file and specific requirements as necessaryCompleting Land Registry FormsThis is a full time office based role, Monday - Friday, working 9.30am - 5.30pmRequired experience:Solid experience within Commercial Real Estate as a Legal Secretary/PATyping speed of 70WPM If you're looking for an opportunity within a leading firm please contact Birchrose Associates to apply for this position.Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

Legal Secretary

  • £30000 - £35000 per annum
Legal Secretary - Commercial / LitigationLondon - West Endc.£35,000paOur client, a well-respected national firm with an office in the West End, is seeking a Legal Secretary to join their busy and expanding team. Duties will include:Responsible for aspects of the administrative and secretarial support work for the Head of DepartmentGeneral admin, such as file opening, billing and file closing etcExtensive management of diaries and Outlook calendarsOrganise various internal and external meetings, including room bookings, refreshments, IT equipment etcProof reading and amending a range of documents, including lengthy contractsTaking minutes of meetings when requiredManage telephone, voicemail, out of office and email messages, responding to or redirecting as necessary This is a full time role, working Monday - Friday, 9.00am - 5.30pm If you're looking for an opportunity within a well-respected law firm please contact Birchrose Associates to apply for this position.Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

Legal Secretary

  • Up to £35000 per annum
Legal Secretary - Commercial PropertyWest Endc.£35,000pa Our client, a top 80 law firm based in the West End is seeking a Legal Secretary to join their busy Commercial Property team.Duties to include:Take ownership of, and manage, the workflow from the team and delegate/work with central support departments as appropriateProactively and accurately monitor/oversee inboxes on team's behalf, during absence, as agreed with (e.g. Associates)Proactively and accurately monitor/oversee calendars, set up all meetings and related logistics, and ensure all arrangements are made (rooms booked, and calendars updated with changes)Prepare, edit and proofread all work, adhere to house-style with attention to detail and a focus on qualityWork closely and effectively with Executive Assistants, central teams and in collaboration with other Legal Secretaries, providing support in cases of holidays and absencesRespond to tasks promptly and manage deadlines, to ensure expectations are managedBe an effective and professional point of contact, to include managing telephone calls, taking accurate messages and being an ambassador both internally and externally for teamManage/co-ordinate billing and compliance processes on behalf of team, to include generating bills, working closely with, and supporting, Client Administrators where necessary to ensure billing/CMI processes are followed correctly in accordance with requirementsEnsure expense claims are submitted in a timely mannerUse initiative and actively identify and resolve issues when they ariseDemonstrate confidentiality, diplomacy and a thorough understanding of the group and clients who you support This is a full time role, Monday - Friday, 8.30 - 6.30 on a shift basis, working 7 hours a day If you're looking for an opportunity within a busy and highly respected law firm please contact Birchrose Associates to apply for this position.Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

Legal Secretary

  • £21000 - £23000 per annum
Legal Secretary - Private ClientBexleyheathc.£21,000pa Our client, a leading Kent firm is looking to recruit a Private Client Secretary for their office in Bexleyheath. This is a busy role that sits within a friendly and supportive team.Duties will include:Assisting with any queries either by telephone or emailAssisting/supporting solicitors and fee earners within the departmentOrganising meetings and appointmentsDrafting, producing and amending legal documents using digital dictationActing as the main point of contact for clientsExtensive audio typingFile ManagementGeneral secretarial dutiesThis is a full time role, working Monday - Friday 9am - 5.30pm.Required experience:Legal secretarial experience working within a private client/probate department is essential If you're looking for an opportunity with a leading firm please contact Birchrose Associates to apply for this position.Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

Legal Secretary

  • £30000 - £35000 per annum
Legal Secretary - Corporate/LitigationLondon - West Endc.£35,000pa Our client, a well-respected national firm with an office in the West End, is seeking a Legal Secretary to join their busy and expanding team. Duties will include:Responsible for aspects of the administrative and secretarial support work for the Head of DepartmentGeneral admin, such as file opening, billing and file closing etcExtensive management of diaries and Outlook calendarsOrganise various internal and external meetings, including room bookings, refreshments, IT equipment etcProof reading and amending a range of documents, including lengthy contractsTaking minutes of meetings when requiredManage telephone, voicemail, out of office and email messages, responding to or redirecting as necessary This is a full time role, working Monday - Friday, 9.00am - 5.30pm If you're looking for an opportunity within a well-respected law firm please contact Birchrose Associates to apply for this position.Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

Team PA

  • Up to £40000 per annum
Team PA - Business ServicesLondonc.£40,000pa My client, a top 40 firm is looking to recruit a highly organised and driven PA to assist the Senior Management and wider teams.Duties will include:Providing an effective administrative service to the relevant Directors, Heads of and the wider teamsMeeting scheduling and extensive diary managementProviding necessary documentation for internal and external meetingsTaking minutes of meetingsManaging travel including visas and itinerariesProcessing invoices, purchase orders and expense claims in a timely mannerHelp prepare and administer relevant budgetsResponding to correspondence via post and email on behalf of your stakeholdersAssisting with opening new clients and matters using Elite 3EAnswering and transferring telephone calls to the relevant person/teamTaking ownership and maintaining the relevant intranet pages, ensuring content is kept up to date and accurateManaging team social eventsThis is a full time role, Monday - Friday 9.30am - 5.30pm Desirable experiencePrevious experience in a PA role to senior leadership teams is essential, ideally in a legal environmentPrevious operational experience is desirableVacancy highlightsComprehensive benefits package If you're looking for an opportunity within a leading law firm please contact Birchrose Associates to apply for this position.Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

Legal Secretary

Legal Secretary - PatentLondon - City££Competitive Our client, a top tier firm within Patent is seeking a Legal Secretary to join their busy and highly successful team.Duties will include:Assist in managing fee earner mailboxesRegular review of deadline status, printing reports, updating workflows and holding reminder review meetingsProduce correspondence, specifications, text and other written material from rough drafts, corrected copies, voice recordings, dictation or previous versionsMaintain electronic case files, workflows and databasesPrepare and file official responses, request extensions as required by the fee earner and update changes to deadlinesCompose routine and non-routine correspondence for fee earner reviewEnsure all associated disbursements and service charges are properly recorded in the billing management system, and fee sheets are passed onto Finance for reconciliationAssist with monthly review of fee earner WIP reportCarry out any general administrative duties as required including filing, copying, scanning, room/restaurant booking, phone answeringThis is a full time role, Monday - Friday Desirable experience:Intellectual Property experienceBilling experienceVacancy highlightsFlexible working hours and hybrid working If you're looking for an opportunity with a top tier law firm please contact Birchrose Associates to apply for this position.Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

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