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Client Administrators

  • £22000 - £27000 per annum
Client Administrators Top 80 Law Firm - London £22,000 - £27,000Our client, a Top 80 law firm in London, is seeking Client Administrators to join their central team, responsible for processing the firm's compliance and billing administration on client matters. The successful candidates will be responsible for managing the Client Inception Module, liaising with Executive Assistants, Legal Secretaries and Fee Earners, by ensuring all activities and duties adhere to risk and compliance requirements, including:Complete the CIM in Prescient including gathering initial documents according to the Compliance Team's guidance documents; andLiaise with the Compliance Team and fee earning team to complete the processRun conflict checks in Prescient, including sending a conflict check email to the designated distribution group and ensuring that the results are reviewed by the matter AssociateSupport on case-related work and complete tasks for matters/files e.g. engagement letters and maintain client data Produce first draft engagement letters and liaise with the matter Associate to ensure the letter is completed, signed and sent to the clientBe responsible for processing bills, including running the narratives from the system and giving them to the Executive AssistantLiaise with the billing team, produce the relevant documentation and reports and prompt Fee Earners to complete all necessary paperworkPrepare and assist with client communication, print billing letters, get Partner sign offBe part of any change programme as and when related billing processes changeLiaise with relevant departments regarding billing, following up bills as necessary, KYC, file opening and paymentsRequired experience:Typing speed of 50 wpm with a high level of accuracy A good understanding of the Microsoft suite, legal systems and processes (billing, CIM) To apply for this position please contact Birchrose Associates today. Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

Legal Secretary

  • £35000 - £41000 per annum
Legal Secretary - FamilyLondonc.£41,000pa My client, a top 40 firm is looking to recruit a hard-working and confident secretary to join their busy top tier family law team.Duties will include:Liaising with clients both face to face and over the phoneAudio/copy typing, including digital dictationAssisting/supporting solicitors and fee earners within the departmentGeneral administrative dutiesDiary managementDocument managementMaintaining all filing systems effectivelyThis is a full time role, Monday - Friday, 9:30am - 5:30pm Required experience:The ideal candidate must have solid legal secretarial experience within Family Law. If you're looking for an opportunity with a leading firm please contact Birchrose Associates to apply for this position.Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

Team Assistant

Team AssistantLondon - City £££ Market rate Our client, a top 5 firm based in the City, is seeking a new addition to their busy and successful team. Duties will include:Printing, scanning, copying and filing documents and emailsTaking telephone messagesProviding cover for others in the teamAssisting with training, business development and finance administrationArranging meetings, conference calls, video conferences and eventsArranging couriers and taxisAd hoc duties as and when requiredThis is a full time role, Monday - Friday, either 8am to 4pm or 9.30am to 5.30pm If you're looking for an opportunity within a progressive law firm please contact Birchrose Associates to apply for this position.Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

Legal Secretary

  • £28000 - £30000 per annum
Legal Secretary - Residential PropertyEpsomc.£30,000pa Our client, a respected and well know firm in South West London and Surrey is seeking a Legal Secretary to join their busy and growing Residential Property team.Duties will include:Managing the fee earners diaryHandling new enquiries and booking appointments on behalf of the Fee EarnerTaking instructions and managing caseworkLiaising with clients, counsel and representativesSetting up new client ledgers, opening/closing files and case management administrationAudio typing various dictated correspondenceCompleting court forms and prepare bundlesDrafting accurate and detailed file notesManaging client ledgers to include raising invoices and preparing billsUndertaking credit control and chasing unpaid invoicesThis is a full time role, Monday - Friday, 9:00am -5:30pm. If you're looking for an opportunity within a progressive law firm please contact Birchrose Associates to apply for this positionBirchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

Legal Secretary

  • £25000 - £28000 per annum
Legal Secretary - Personal InjuryOxfordc.£28,000pa Our client, a Top 100 law firm is seeking a Legal Secretary to join their busy and friendly Personal Injury team.Duties to include:Manage an administrative and secretarial workloadSupport fee earners with file opening, audio typing, filing/archiving, photocopying, emails, post, diaries, and uploading information onto the case management systemDeal with archiving and accounts queriesEnsure that work undertaken is accurate and to make reasonable efforts to get it right first time.Check the appropriate enclosures and cheques are attached to correspondence sent outScan in correspondence and medical recordsCorrespond with clients, hospitals and doctors, experts, Counsel, referrers and the Court and clientsProvide administrative support for business development and marketing activitiesThis is a full time role, Monday - Friday, 9.00am - 5.30pm Required experience:Previous Legal Secretary experiencePersonal Injury, Clinical Negligence or Litigation experience If you're looking for an opportunity within a progressive law firm please contact Birchrose Associates to apply for this position.Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

Legal Secretary

  • Up to £27000 per annum
Legal Secretary - Residential PropertySevenoaksc.£27,000pa Our client, a growing firm with offices based in London and the South East is seeking a Legal Secretary to join their friendly and supportive team.Duties will include:Assisting with opening new filesAssisting with any queries either by telephone or emailKeeping a table of all outstanding post-completion filesSubmitting completed registrations/deeds to lenders, clients and Help to BuyDrafting SDLT formsPreparing quotes to send to new prospective clientsObtaining pre-completion searches with HM Land RegistryPreparing AP1 forms to submit to HM Land RegistryClosing files when a matter is completed and registered with Land Registry If you're looking for an opportunity within a friendly law firm please contact Birchrose Associates to apply for this positionBirchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

Legal Administrator (x2)

  • £22000 - £25000 per annum
Legal Administrator (x2)Guildfordc.£25,000pa Our client, a leading law firm is seeking 2 Legal Administrators to join their busy team on a permanent basis. Duties will include:Update service users on progress and status of tasks where appropriateCreate new files and maintain and update existing filesDeal with internal and external postal deliveries and arrange couriers' services as necessaryEfficiently log and record documentsUndertake all file closing procedures including the processing of archiving and retrievalComplete searches at the request of Partners, fee earners, Client Services Leads and Client Services ExecutivesPhotocopying, printing, scanning, binding, and filing tasksEnsure receipts, cheques and bills are correctly loaded onto the system This is a full time role, Monday - Friday, 9:30am -5:30pm. Vacancy highlightsComprehensive benefits packageA friendly team environment If you're looking for an opportunity with a progressive law firm, please contact Birchrose Associates to apply for this position.Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

Legal Secretary - Commercial Property

  • Up to £35000 per annum
Legal Secretary - 6 month contractWest Endc.£35,000pa Our client, a top 80 law firm based in the West End is seeking a Legal Secretary to join their busy Commercial Property team on a 6 month contract.Duties to include:Take ownership of, and manage, the workflow from the team and delegate/work with central support departments as appropriateProactively and accurately monitor/oversee inboxes on team's behalf, during absence, as agreed with (e.g. Associates)Proactively and accurately monitor/oversee calendars, set up all meetings and related logistics, and ensure all arrangements are made (rooms booked, and calendars updated with changes)Prepare, edit and proofread all work, adhere to house-style with attention to detail and a focus on qualityWork closely and effectively with Executive Assistants, central teams and in collaboration with other Legal Secretaries, providing support in cases of holidays and absencesRespond to tasks promptly and manage deadlines, to ensure expectations are managedBe an effective and professional point of contact, to include managing telephone calls, taking accurate messages and being an ambassador both internally and externally for teamManage/co-ordinate billing and compliance processes on behalf of team, to include generating bills, working closely with, and supporting, Client Administrators where necessary to ensure billing/CMI processes are followed correctly in accordance with requirementsEnsure expense claims are submitted in a timely mannerUse initiative and actively identify and resolve issues when they ariseDemonstrate confidentiality, diplomacy and a thorough understanding of the group and clients who you support This is a full time role, Monday - Friday, 8.30 - 6.30 on a shift basis, working 7 hours a day If you're looking for an opportunity within a busy and highly respected law firm please contact Birchrose Associates to apply for this position.Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

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